Jobs

Reports to:  Chief Executive Officer

Salary: £60,000 – £65.000 per annum gross

Responsible for: Project Financial Accountant, Finance Officer, HR and Operations Coordinator

Hours:  Full Time – 37.5 hours per week

Location:  London, W1G 0AE

Length of contract:  Permanent

Closing date: 29th December 2019

About the Role

THET is looking for a Director of Finance and Operations to join our Senior Management Team ideally starting on or before March 1^st 2020. You will be joining THET at a very exciting time of growth for the charity. This follows a period of intense and successful effort to diversify our income and secure new contracts.

The role is ideal for a person who relishes the opportunity to work in a friendly, innovative, medium-sized charity which occupies a very distinctive place at the interface between the NHS and health services across Africa and Asia. It is vital that you have experience of working in an international charity at a senior level.

THET has country offices in Ethiopia, Myanmar, Zambia, Tanzania, Uganda and Somalia/Somaliland. Our team in the UK office is composed of Programmes, Grants, Communications and External Engagement and Policy and Learning teams as well as Finance, and Operations.

You will lead a small team and play an important role in the leadership of the charity, combining an ability to operate strategically with a willingness to get stuck in to detail when necessary. The team is a busy and multi-functional team focused on providing the best quality support for the organisation.  The successful candidate will have the chance to have a profound impact on a fast-paced organisation. The post holder will be a member of the Senior Management Team working alongside the CEO and the Director of Programmes and closely with the Treasurer on the Board of Trustees, members of the Finance, Risk and Governance Committee, and the volunteer Company Secretary.

Key responsibilities

The successful candidate will be expected to perform any of the following tasks:

Finance

• Form a close working relationship with the Chief Executive and Director of Programmes, other members of SMT including overseas Country Managers and Trustees;
• Direct and control finance staff to ensure that they are appropriately motivated and developed and so that they carry out their responsibilities to the required standard;
• Contribute to the achievement of the charity’s business objectives by providing advice and guidance on the financing strategy;
• Develop and control the charity’s annual operating budget to ensure that all financial targets are met and that THET complies with financial and statutory regulations;
• Provide financial advice and guidance to the charity’s managers and staff to enable them to achieve their objectives;
• Oversee the preparation of the charity’s financial accounts to ensure that these are presented accurately and on time;
• Develop and implement an internal audit programme to ensure that the charity complies with financial procedures and regulations;
• Develop and maintain all necessary systems, policies and procedures to ensure effective and efficient financial management within the charity;
• Monitor external contracts and services provided by suppliers to ensure that these are operating effectively and provide the best value to the charity;
• Carry out all necessary actions to ensure that the charity meets its financial and legal obligations.

HR

• Ensure that the human resources and staff development policies are updated and implemented in keeping with employment law and good practice;
• Maintain HR files and staff records, and ensure that managers fulfil their line management responsibilities;
• Have oversight of the recruitment process for, and induction of, new employees;
• Work with managers to ensure that staff training needs are identified and met;
• Take the lead on, or where relevant, support the Chief Executive and other managers in the implementation of HR policy, appraisals, disciplinary processes and restructures.

IT & Office Facilities

• Maintain health and safety, IT, data protection and building management systems to ensure THET is compliant with current legislation and best practice;
• Manage service contracts including HR and legal advice, IT and finance support;

Any other appropriate duties to ensure the efficient operation of THET.

Person specification

Experience

• Proven experience of leading continuous improvement in relation to finance, HR, IT/ relevant areas
• Resilient and flexible, comfortable with complexity and ambiguity;

Knowledge

• Knowledge and experience of preparing Statutory Annual Accounts using SORP.
• Experience of accounting systems (QuickBooks desirable) and proficiency with excel.

For more information regarding this role – please click here

Conditions of Employment

Hours: Full-time – 37.5 hours per week – 09.00 – 17.30 Mon – Fri

Leave: 25 days annual leave, plus 3 additional days between Christmas & New Year

How to apply

Please send your CV and a covering letter explaining precisely how you satisfy the person specification on or before midnight on Sunday 29^th December 2019.

Closing Date: Sunday 29^th December 2019.

Interviews to be held:  15^th January 2019.

For more information regarding this position, please contact Sue Louise on 02072903885 or jobs@thet.org

All Applicants will require current and valid permission to work in the UK.

MEL and Policy Officer

1. Policy and content development

Support the Policy and Learning Manager in maintaining THET’s reputation for thought-leadership in Health Partnerships and Human Resources for Health globally by supporting the development of policy positions, papers and reports – informed by our evidence base and further research where necessary – in conjunction with country programmes and external stakeholders across the health partnership and the wider global health communities in the UK and overseas.

1. UK Enabling Environment

Ensure THET continues to actively contribute to the wider enabling environment across the UK health system for international volunteering by UK health professionals, by supporting the Policy and Learning Manager to contribute to discussions around the incentives and evidence base for the value of international volunteering.

Conditions of Employment

Hours:  Full-time – 37.5 hours per week – 09.00 – 17.30 Mon – Fri

Leave:   25 days annual leave, plus 3 additional days between Christmas & New Year

Conditions of Employment

Hours:   Full-time – 37.5 hours per week – 09.00 – 17.30 Mon – Fri

Leave:    25 days annual leave, plus 3 additional days between Christmas & New Year

For more details regarding this role, please click here

How to apply

Please send your CV and a covering letter explaining precisely how you satisfy the person specification on or before midnight on Tuesday 31st December 2019.

Closing Date: Tuesday 31st December 2019.

Interviews to be held:  w/c 6th January 2019.

For more information regarding this position, please contact Graeme Chisholm through the contact details provided on the attached job description.

This post is UK based. Non-EC nationals will require current and valid permission to work in the UK

Data protection legislation regulates the way in which certain data about yourself (received as part of applying for employment with the Tropical Health & Education Trust (THET), both in paper and electronic form is used and held.

The following statement describes the type of data that the THET keeps about job applicants and the purpose for which it is kept and your rights under the GDPR related to data processed about you, should you apply to work for the THET. This applies whether your application is received direct by the THET or via an agency.

Processing job applications

From the point at which we receive your application for employment with the THET, the THET will need to maintain and process data about you for the purposes of reaching and communicating a recruitment decision and production of an offer of employment if appropriate. Such data is normally retained for six months following completion of our recruitment processes in the event of an offer of employment not being made.

Should an offer be made a further fair processing notice will be provided alongside any offer covering how such data is used and stored during the processing of offers and subsequent employment.

Processing at the recruitment stage includes the collection, storage, retrieval, alteration, disclosure or destruction of data. The kind of data that the THET will process includes:

• Interview details including notes of interviewers, dates and times
• Candidate’s work history
• Qualifications and experience relevant to the role
• Ethnic origin (for monitoring purposes only)
• Disabilities (for monitoring and adjustments only)
• Date of birth (for post-employment health checks and adjustments advice only)
• Contact details, including addresses, phone numbers and other contact details including historical address records for staff vetting and ID verification
• Criminal records (only where relevant to role and where legally permitted)
• Court judgements and directorships (only where relevant to role and where legally permitted)
• References provided by previous employers and personal or educational referees
• National Insurance number
• Rights to work information for example copies of passports, ID cards, residence permits
• Documents to confirm identity and address for example the above and utility bills, bank statements

THET believes that those records are consistent with the recruiter, candidate and in the event of an offer being made, employer relationship between the THET and yourself and with our requirements under data protection legislation.

Applicant and employee data

The data the THET holds may be held and processed to meet the THET’s legal responsibilities and also for the purposes of management and administration of an offer of employment, ascertaining suitability for employment, to comply with equal opportunity, immigration and money laundering legislation and, from time to time, the need to disclose data it holds about you to relevant third parties (or example where legally obliged to do so by HM Revenue and Customs, UK Border or other public authority, or where requested to do so by yourself for the purpose of giving a reference).

In some cases, the THET will use automated profiling methods to analyse the above data, including against standard industry benchmarks, but will not use such methods as the sole basis for any related decision making.

In some cases the THET may also hold sensitive data, as defined by the legislation, about you. This could be information about health, criminal convictions and financial debts and directorships.

If you wish to view the information held about you, you must make a written request to the HR & Operations at gdprinfo@thet.org . You may, within a period of thirty days of your written request, inspect and/or have a copy (subject to the requirements of the legislation) of information held about you and, if necessary, require corrections should such records be faulty.

Your rights under the GDPR also include the following:

• The right to rectification
• Right to erasure (sometimes known as the right to be forgotten)
• Right to restrict processing
• Right to data portability
• Right to object
• Rights in relation to automated decision making and profiling

Should you have any complaints regarding the handling of your data you have the right to lodge a complaint with, HR & Operations at gdprinfo@thet.org .