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Grants Officer

Job title: Grants Officer

Hours: Full-time
Location: 1 Wimpole Street, London, W1G 0AE
Reports to: Grants Coordinator
Salary: £25,800 – 27,000 (commensurate with experience)
Duration: Permanent

Background                                                                           

Imagine a world in which everyone has access to quality healthcare. For 30 years THET has been working to build that world. We are a global voice for health workers, working to transform the quality and availability of medical training around the world. We provide responsive health workforce development programmes where they are needed the most. We believe that the transformational power of health partnerships is an innovative tool to strengthen health systems. Our approach is based on a collaborative model that generates North-South and South-South mutual benefits.

The THET Grants Management team manages grants for health partnership initiatives on behalf of donors who support global health workforce development. THET currently manages the Africa Grants Programme supported by the Johnson and Johnson Foundation, and the DHSC-funded Commonwealth Partnerships for Antimicrobial Stewardship. These programmes provide tailored support to health partnerships to design, deliver and evidence effective human resources for health projects that train health workers to address a range of health issues in LMICs.

Purpose

To effectively manage a portfolio of grants and provide support to grant holders in order to facilitate the delivery of quality projects on time and on budget.

Key responsibilities

  • In consultation with other members of the Grants Management Team, implement transparent and effective grants management processes;
  • Review reports and monitor progress of projects to verify that grant holders are implementing grants to address agreed objectives in a timely manner and in-keeping with good practice;
  • Work closely with colleagues to coach and support grant holders in the management of their activities, funding and partnership;
  • The above responsibilities are indicative but not exhaustive and can be amended to reflect changing business requirements.

Below are more details of the focus of this role.

Accountability and Working Relationships

  • Accountable to the Grants Coordinator;
  • Works closely with all members of the Grants Management Team
  • Works with members of the MEL, Communications and Country Programmes teams.

Grant Management

  • Review grant applications;
  • Manage a portfolio of grants in accordance with established processes;
  • Review incoming reports against predicted spend and assess whether on time and on budget;
  • Review the narrative reports of grant holders and provide feedback on the level of achievement, need for further information and recommendations for improvement;
  • Work with colleagues in the Grants Management Team to take appropriate decisions on holding or withdrawing of funding support to grant holders if necessary;
  • Work with the Senior Grants Manager and Grants Coordinator to ensure that all payments to and from grant holders are executed in a timely fashion;
  • Assist in developing narrative and financial report templates for grant holders;
  • Check that criteria for reviewing reports are well-defined and reviewed on a regular basis;
  • Assist in the synthesis of reports and in drafting narrative documents and reports for donors.

Monitoring, Evaluation and Learning

  • Work with the support and guidance of the Monitoring, Evaluation and Learning (MEL) Adviser to ensure that all projects have effective MEL plans in place;
  • Provide guidance to partnerships on their MEL plans and the data/ evidence requirements of the programme;
  • Work with the MEL Advisor to review data from across the portfolio of projects and assist in the analysis of programme progress, capturing programme learning and preparing briefing notes;
  • Carry out monitoring visits to grant holder institutions, including in-country;
  • Contribute to cross-programme sharing and learning activities and events.

Support, Training and Learning

  • Build positive and trusting relationships with grant holders and other key stakeholders;
  • Assist in developing new or updated resources and toolkits for health partnerships, and the delivery of coaching sessions and workshops;
  • With other members of the Grants Management Team, identify grant holders with specific performance issues that need to be addressed and agree appropriate action to help resolve them.

Team Support

  • Contribute to cross-Grants Management Team initiatives and support colleagues as appropriate.
  • Review and contribute to the strengthening of Grants Management systems and tools.

Other

  • Contribute to the development of funding proposals for new grants management programmes;
  • Contribute to the development of strategic plans, policies and position papers;

Must be able to travel overseas and within the UK for up to 8 weeks a year.

For more details regarding the role, please click here.

 

How to apply

The job holder must be able to live and work in the UK. Candidates can apply by submitting a two-page cover letter stating why they are interested in this position, what they would bring to the role and how they fit the person specification.

This letter should be submitted with a CV to jobs@thet.org by midnight Sunday 24th November, with ‘Grants Officer’ in the subject line.

THET is an equal opportunity employer and any form of canvassing will lead to automatic disqualification.

Data Protection Policy for Employee Data

Data protection legislation regulates the way in which certain data about yourself (received as part of applying for employment with the Tropical Health & Education Trust (THET), both in paper and electronic form is used and held.

The following statement describes the type of data that the THET keeps about job applicants and the purpose for which it is kept and your rights under the GDPR related to data processed about you, should you apply to work for the THET. This applies whether your application is received direct by the THET or via an agency.

Processing job applications

From the point at which we receive your application for employment with the THET, the THET will need to maintain and process data about you for the purposes of reaching and communicating a recruitment decision and production of an offer of employment if appropriate. Such data is normally retained for six months following completion of our recruitment processes in the event of an offer of employment not being made.

Should an offer be made a further fair processing notice will be provided alongside any offer covering how such data is used and stored during the processing of offers and subsequent employment.

Processing at the recruitment stage includes the collection, storage, retrieval, alteration, disclosure or destruction of data. The kind of data that the THET will process includes:

  • Interview details including notes of interviewers, dates and times
  • Candidate’s work history
  • Qualifications and experience relevant to the role
  • Ethnic origin (for monitoring purposes only)
  • Disabilities (for monitoring and adjustments only)
  • Date of birth (for post-employment health checks and adjustments advice only)
  • Contact details, including addresses, phone numbers and other contact details including historical address records for staff vetting and ID verification
  • Criminal records (only where relevant to role and where legally permitted)
  • Court judgements and directorships (only where relevant to role and where legally permitted)
  • References provided by previous employers and personal or educational referees
  • National Insurance number
  • Rights to work information for example copies of passports, ID cards, residence permits
  • Documents to confirm identity and address for example the above and utility bills, bank statements

THET believes that those records are consistent with the recruiter, candidate and in the event of an offer being made, employer relationship between the THET and yourself and with our requirements under data protection legislation.

Applicant and employee data

The data the THET holds may be held and processed to meet the THET’s legal responsibilities and also for the purposes of management and administration of an offer of employment, ascertaining suitability for employment, to comply with equal opportunity, immigration and money laundering legislation and, from time to time, the need to disclose data it holds about you to relevant third parties (or example where legally obliged to do so by HM Revenue and Customs, UK Border or other public authority, or where requested to do so by yourself for the purpose of giving a reference).

In some cases, the THET will use automated profiling methods to analyse the above data, including against standard industry benchmarks, but will not use such methods as the sole basis for any related decision making.

In some cases the THET may also hold sensitive data, as defined by the legislation, about you. This could be information about health, criminal convictions and financial debts and directorships.

If you wish to view the information held about you, you must make a written request to the HR & Operations at gdprinfo@thet.org . You may, within a period of thirty days of your written request, inspect and/or have a copy (subject to the requirements of the legislation) of information held about you and, if necessary, require corrections should such records be faulty.

Your rights under the GDPR also include the following:

  • The right to rectification
  • Right to erasure (sometimes known as the right to be forgotten)
  • Right to restrict processing
  • Right to data portability
  • Right to object
  • Rights in relation to automated decision making and profiling

Should you have any complaints regarding the handling of your data you have the right to lodge a complaint with, HR & Operations at gdprinfo@thet.org .