Jobs

Location:

Remote

Salary:

£42,396

Reporting To:

Head of External Engagement

Key Responsibilities:

Event Governance and Delivery

• Overall responsibility for delivery of THET’s events portfolio, including the THET Conference and UK-Africa Health Summit, ensuring smooth delivery of these and other key events
• Develop an events strategy and Events Standard Operating Procedures.
• Work proactively to understand organisational priorities and objectives, establishing relationships and understanding audiences to inform successful and well-designed events, which showcase the work of THET, of global health partnerships and advance THET’s mission and advocacy aims.
• Building on processes in place, set up governance and internal communications systems as appropriate for coordination of the events so those involved in strategy, content, and implementation are cognisant of key decisions, actions and progress.
• Ensure development of high quality and focused agendas, and involvement of relevant stakeholders, and prioritising outstanding delegate experience.
• Coordinate inputs from the different functions in THET including the Communisations team to ensure appropriate publicity and communications activity, and the Research Evidence and Learning team on learning and evaluation of events.
• Keep abreast of innovations in events, sharing knowledge and insight, seeking continuous improvements.
• Review and analysis research and data to make evidence-based decisions that improve activities within THET’s Events portfolio

Events Logistics and Fundraising

• Oversee event logistics with venues/ platforms.
• Manage the event finances ensuring net income, tracking expenditure against budget.
• Negotiate with suppliers, sponsors and stakeholders to ensure the maximum return.

• Liaise with THET business development team to support development of sponsorship packages.
• Ensure an increasingly profitable portfolio of events, reaching agreed annual funding targets.

Team Support and Line Management

• There may include line management and/or dotted line project management of staff.
• Work with colleagues from across the team to identify areas for improvement and strengthening.

Location:

Malawi

Salary:

£146 p/day

Key Responsibilities:

Grants Management

• Manage a portfolio of up to eight health partnership grants, overseeing contracting and financial disbursements.
• Guided by the Programmes Coordinator, ensure grant holders understand what is required of them with regards project management (including M&E, finances, activity plan and reporting, partnership relations, procurement etc.) and support them where necessary to overcome identified challenges.
• Conduct visits to the grant holder institutions throughout the programme, and hold regular online meetings, to accompany progress, ensure that challenges identified through reports and monitoring visits are being successfully overcome and that any new challenges, concerns, developments or opportunities are identified quickly.
• Review grant holder narrative and finance reports, and provide feedback on the level of achievement, need for further information and recommendations for improvement.
• Conduct audits to grant holder institutions.
• Identify any changes to the personnel amongst grant holders
• Contribute to learning analysis meetings, as well as quarterly donor reports and end of project impact reports.
• Contribute to grant holder sharing and learning events

Programme quality and design

• Contribute to the design of organisational and health partnership quality programme approaches, including standards, processes, tools and guidance.

• Contribute to the delivery of capacity development interventions for grant holders.

Grants database administration

• Ensure optimum use of the grants management database (on the Salesforce platform), including input of data, grant analysis, production of reports, and analysis of monitoring and evaluation methods.
• Support the internal team and grant holders to navigate the database.
• Liaise with the database supplier to troubleshoot any issues.

Administration and events

• Support preparations for, attend and present national, grant holder and THET events including the introductory meeting with THET colleagues.
• Liaise with the in-country administrator in providing logistical support around health partnership events/visa processes/ethical approvals, UK teams, etc.
• Provide other administrative support where required.
• Attend regular meetings with the grants management team to identify priorities, review progress, share challenges and learn from peers.

ONGOING ACTIVITIES ACROSS THE PROGRAMME: 

• Weekly Grants Management meetings with THET
• Monthly grants quality group meetings with THET
• Monthly programme-wide meetings with THET
• Monthly review meetings with THET to analyse grant holder progress and risks
• Quarterly review meetings and check-ins between THET and THET ICCs to share experiences and help one another with any challenges during the programme implementation
• Ad hoc learning sessions with THET to share feedback on processes/ways of working to inform programme implementation.

Location:

Ethiopia

Salary:

ETB 87,854 / month

Key Responsibilities:

Funded by the Department of Health and Social Care, the Global Health Workforce Programme (GHWP) will aim to develop the health workforce (HWF) in Ethiopia, Ghana, Kenya, Malawi, Nigeria and Somaliland, supporting them to build stronger, more resilient health systems for post-pandemic recovery and to make progress towards universal health coverage.

Grants for UK-LMIC and cross-LMIC partnerships will be awarded to respond to national HWF priorities identified through a scoping assessment carried out by THET.

With a strong focus on building local ownership and sustainability, these partnerships will contribute to the following programmatic outcomes:

• Partnerships contributing towards improved health workforce leadership capacity aligned with health workforce strategies, that will support reduction in gender inequalities.
• Partnerships aligning with and contributing towards retention and wellbeing strategies.
• Improved number and quality of training opportunities for health workers.
• Co-developed and documented learning on health workforce interventions shared with key national and international stakeholders.

The Grants Officer will co-ordinate the selection, contracting, payments and reporting of all grant holders. The Central Programmes team will provide oversight including standardised processes, templates and tools to support grants coordination. The UK Research, Evidence and Learning (REL) team, will provide REL tools and resources for grant holders and the programme team to use. These teams will ensure a standardised approach, tools and systems for the delivery in each country, adapted as necessary to the local context.

The in-country team will also be comprised of an in-country THET representative who will support grant holders ensuring they are implementing quality projects efficiently and effectively and will collaborate between grant holders and relevant local stakeholders, ensuring that projects are embedded into the health system. An Administrative Assistant will also support the in-country team with administrative and logistical duties. The Grants Officer will carry out activities for the GHWP from September2024 until March 2026.

Grants Management

• Manage a portfolio of up to eight health partnership grants, overseeing contracting and financial disbursements.
• Guided by the Programmes Coordinator, ensure grant holders understand what is required of them with regards project management (including M&E, finances, activity plan and reporting, partnership relations, procurement etc.) and support them where necessary to overcome identified challenges.
• Conduct visits to the grant holder institutions throughout the programme, and hold regular online meetings, to accompany progress, ensure that challenges identified through reports and monitoring visits are being successfully overcome and that any new challenges, concerns, developments or opportunities are identified quickly.
• Review grant holder narrative and finance reports, and provide feedback on the level of achievement, need for further information and recommendations for improvement.
• Conduct audits to grant holder institutions.
• Identify any changes to the personnel amongst grant holders
• Contribute to learning analysis meetings, as well as quarterly donor reports and end of project impact reports.
• Contribute to grant holder sharing and learning events

Programme quality and design

• Contribute to the design of organisational and health partnership quality programme approaches, including standards, processes, tools and guidance.
• Contribute to the delivery of capacity development interventions for grant holders

Grants database administration

• Ensure optimum use of the grants management database (on the Salesforce platform), including input of data, grant analysis, production of reports, and analysis of monitoring and evaluation methods.
• Support the internal team and grant holders to navigate the database.
• Liaise with the database supplier to troubleshoot any issues.

Administration and events

• Support preparations for, attend and present national, grant holder and THET events including the introductory meeting with THET colleagues.
• Liaise with the in-country administrator in providing logistical support around health partnership events/visa processes/ethical approvals, UK teams, etc.
• Provide other administrative support where required.
• Attend regular meetings with the grants management team to identify priorities, review progress, share challenges and learn from peers.

ONGOING ACTIVITIES ACROSS THE PROGRAMME:

• Weekly Grants Management meetings with THET
• Monthly grants quality group meetings with THET
• Monthly programme-wide meetings with THET
• Monthly review meetings with THET to analyse grant holder progress and risks
• Quarterly review meetings and check-ins between THET and THET ICCs to share experiences and help one another with any challenges during the programme implementation
• Ad hoc learning sessions with THET to share feedback on processes/ways of working to inform programme implementation.

The Grants Officer – Ethiopia will receive a monthly rate of ETB 87,854. Please note that this is non-negotiable and will cover all expenses apart from project-related travel, meeting and communication expenses. The Grants Officer will share an allowance with the in-country representative and administrator to help deliver the work, with £100 a month available for communications and other office-related expenses, and £200 a month for travel and meeting costs.

Receipts must be kept, where possible, in order to claim for support costs. The Grants Officer will not be expected to use their own funds to cover project-related costs.

Invoice process: Invoices must be submitted monthly in £ GBP and the HRMC exchange rate used to calculate any support costs expenses. The monthly exchange rate to be used should match the month the costs were made (and the month should match the receipt).

Location:

Remote

More Info:

The Board of Trustees is chaired by Justin Ash. It functions as a committed, cohesive and collaborative team, respecting and benefiting from the varied backgrounds, specific knowledge, skills and expertise of each Trustee e.g.

• Professional clinical and health service experience in the UK and in developing countries
• International humanitarian activity
• UK health sector
• Health Partnerships
• Communications and media – fundraising, campaigning and marketing
• Understanding of International Development
• Understanding of UK Government
• Policy and advocacy
• Legal expertise, including knowledge of employment legislation and GDPR
• Financial management
• Resource mobilisation
• Voluntary sector governance
• Monitoring, evaluation and learning

All trustees are aware of, and understand, their individual and collective responsibilities, and work supportively together so that THET is not greatly reliant on one or more individual trustees in any particular aspect of the governance of the charity.

At this time we are seeking to appoint individuals residing either in the UK or in a LMIC, who have particular strong skills, experience or knowledge in the areas of medical practice in the NHS; a commercial background in the health sector; international development expertise; organisational expertise.

Potential Trustees would benefit from having (or be willing to develop with support from experienced THET Trustees): experience and an understanding of operating within a board in a charitable, public sector or commercial organisation.

For further information, please contact the CEO Ben Simms on email jobs@thet.org