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Data protection legislation regulates the way in which certain data about yourself (received as part of applying for employment with the Tropical Health & Education Trust (THET), both in paper and electronic form is used and held.
The following statement describes the type of data that the THET keeps about job applicants and the purpose for which it is kept and your rights under the GDPR related to data processed about you, should you apply to work for the THET. This applies whether your application is received direct by the THET or via an agency.
Processing job applications
From the point at which we receive your application for employment with the THET, the THET will need to maintain and process data about you for the purposes of reaching and communicating a recruitment decision and production of an offer of employment if appropriate. Such data is normally retained for six months following completion of our recruitment processes in the event of an offer of employment not being made.
Should an offer be made a further fair processing notice will be provided alongside any offer covering how such data is used and stored during the processing of offers and subsequent employment.
Processing at the recruitment stage includes the collection, storage, retrieval, alteration, disclosure or destruction of data. The kind of data that the THET will process includes:
THET believes that those records are consistent with the recruiter, candidate and in the event of an offer being made, employer relationship between the THET and yourself and with our requirements under data protection legislation.
Applicant and employee data
The data the THET holds may be held and processed to meet the THET’s legal responsibilities and also for the purposes of management and administration of an offer of employment, ascertaining suitability for employment, to comply with equal opportunity, immigration and money laundering legislation and, from time to time, the need to disclose data it holds about you to relevant third parties (or example where legally obliged to do so by HM Revenue and Customs, UK Border or other public authority, or where requested to do so by yourself for the purpose of giving a reference).
In some cases, the THET will use automated profiling methods to analyse the above data, including against standard industry benchmarks, but will not use such methods as the sole basis for any related decision making.
In some cases the THET may also hold sensitive data, as defined by the legislation, about you. This could be information about health, criminal convictions and financial debts and directorships.
If you wish to view the information held about you, you must make a written request to the HR & Operations at firstname.lastname@example.org . You may, within a period of thirty days of your written request, inspect and/or have a copy (subject to the requirements of the legislation) of information held about you and, if necessary, require corrections should such records be faulty.
Your rights under the GDPR also include the following:
Should you have any complaints regarding the handling of your data you have the right to lodge a complaint with, HR & Operations at email@example.com .
RT @KathrinJThomas: There will be the relaunch of the NHS Wales Charter for International Health Partnerships on Thurs 17th Oct at 11.30am…